Candidate Collection Notice

1. Who collects your information

Azooa Pty Ltd collects the candidate information you provide to us. You can reach the Azooa Contracts team through our contact form or by calling 1300 169 783, or write to Level 8, 121 Marcus Clarke Street, Canberra ACT 2600.

Our careers application form is provided through HubSpot. You do not need to create a candidate account. Applying as a guest still involves providing information that identifies you so we can consider your application and contact you.

2. What we collect and why

We collect information you enter in the application form and provide in your CV or supporting material. It may include contact details, skills, qualifications, employment history, role preferences, availability and role-relevant work-rights or clearance information.

We use relevant information to consider your suitability, contact you about your application and future opportunities, coordinate recruitment and engagements, and meet applicable business or legal requirements. Where relevant to the process, we may receive information from people you authorise, such as referees.

You choose whether to apply or provide information. If you do not provide information needed for an assessment, we may be unable to progress your application or contact you. Any additional information required for a later client, eligibility or onboarding process will be addressed through that process.

3. Who may receive information

Relevant information may be handled by Azooa’s team, our recruitment and business service providers, and the clients, agencies, delivery partners or referees involved in the relevant process, in connection with your instructions or authority or where otherwise permitted or required by law.

Our business systems include HubSpot CRM, Microsoft 365 for communication and collaboration, and enterprise OpenAI services for business support. Our Privacy Policy explains these platforms. Submission of an application does not provide blanket authority for every future client submission or every type of marketing communication.

4. Overseas storage and processing

HubSpot is our primary system of record for candidate information, and our HubSpot candidate records are hosted in the United States. Information submitted through the application form may therefore be transferred to and stored in the United States.

Other service-provider processing locations depend on the relevant service and configuration. We do not represent that all information remains exclusively in Australia. Contact our team before providing information if you need details about a particular processing location.

5. Retention and your choices

Our current practice is to retain candidate records for ongoing recruitment and future opportunities without a fixed automatic deletion period, unless deletion is specifically requested. Retention remains subject to applicable law and any requirement to destroy or de-identify information that is no longer needed for a permitted purpose.

You can request access, correction or deletion, ask to stop future-role communications, or raise a privacy complaint using our contact form. We may need to verify your identity and consider applicable recordkeeping obligations. Our Privacy Policy explains requests and complaints, including the OAIC complaint pathway.

6. Before sending an application

Provide accurate information and only material relevant to the opportunity. Obtain permission before providing a referee’s or another person’s details. Never upload classified information or passwords. Send identity documents or financial account details only when specifically requested through an appropriate process.

If you need help with a form or want to discuss another application method, email or phone our team. Browsing or reading this notice does not sign you up to a separate marketing subscription.